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OFFICE MANAGER - RED LAKE FACILITIES MANAGEMENT

JOB ANNOUNCEMENT

OFFICE MANAGER

RED LAKE FACILITIES MANAGEMENT

Open: June 27, 2024

Closing: July 26, 2024 @ 12:00 p.m.

PRIMARY FUNCTION:

Manage the office administrative duties, handling, controlling and maintaining a balanced process of clerical duties and procedures necessary to address staff and program needs, budgets, grant requirements, and reporting. Helping the organization achieve the best service it can provide to the community and individuals we serve in the most effective and efficient manner. Reports to Facilities Manager, Full-Time positions with benefits, Salary; DOQ

ESSENTIAL RESPONSIBILITIES & DUTIES:

• Answering incoming telephone calls, directing calls to appropriate staff

• Retrieves messages from voice mail and forwards to appropriate personnel

• Answers questions about organizations and provides callers with address, directions and other information

• Greeting and assisting the public

• Pick up the mail daily and distribute to staff

• Maintaining Laser fiche purchase order system

• Maintains office supply inventory and ordering as needed

• Process billing, purchase orders, timesheets, and travel authorization for department staff

• Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet and or presentations software

• Prepare agendas and arrange for department meetings

• Maintain files, assuring all files are in order and complete

• Preforms other duties as assigned

EDUCATION/WORK EXPERIENCE/QUALIFICATIONS:

• GED/High School Diploma

• Must have a valid Driver's License and Automobile Insurance.

• Must be computer knowledgeable using various software

• Must be familiar with confidentiality rules and regulations

• Process ability to multitask, communicate effectively, demonstrate good organization skills and preform office duties, while organizing priorities and meeting deadlines

• Employment contingent upon passing pre-employment drug testing in accordance with the Red Lake Bands Personnel Policy and Background Check

TO APPLY: Applications and copies of certificates/diplomas accepted at Government Center – Human Resources Department, P.O. Box 546, Red Lake, MN 56671 – Fax (218)-679-4176.

 

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