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OFFICE MANAGER - RED LAKE NATION URBAN EMBASSY- DULUTH

 

JOB ANNOUNCEMENT

OFFICE MANAGER

RED LAKE NATION URBAN EMBASSY- DULUTH

Open: May 28, 2021

Closing: June 15, 2021 @ 12:00 p.m.

PRIMARY FUNCTION:

To preform office duties at the Red Lake Nation – Urban Embassy in Duluth, reports to the Urban Embassy- Duluth Director, Full-Time positions with benefits, Salary; DOQ

ESSENTIAL RESPONSIBILITIES & DUTIES:

• Answering incoming telephone calls, directing calls to appropriate staff

• Retrieves messages from voice mail and forwards to appropriate personnel

• Answers questions about organizations and provides callers with address, directions and other information

• Greeting and assisting the public

• Monitor visitors access

• Pick up the mail daily and distribute to staff

• Handling of incoming and outgoing correspondence accordingly from fax machine

• Maintains office supply inventory and ordering as needed

• Light office duty cleaning as needed

• Process billing, purchase orders, timesheets, and travel authorization for department staff

• Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet and or presentations software

• Prepare agendas and arrange for department meetings

• Maintain files, assuring all files are in order and complete

• Duluth Urban Embassy events participation required i.e., Summer Picnic, Winter Party and other events hosted by Embassy

• Preforms other duties as assigned

EDUCATION/WORK EXPERIENCE/QUALIFICATIONS:

• GED/High School Diploma

• Must have a valid Driver's License and Automobile Insurance.

• Must be computer knowledgeable using various software

• Must be familiar with confidentiality rules and regulations

• Process ability to multitask, communicate effectively, demonstrate good organization skills and preform office duties, while organizing priorities and meeting deadlines

• Employment contingent upon passing pre-employment drug testing in accordance with the Red Lake Bands Personnel Policy and Background Check

TO APPLY: Applications and copies of certificates/diplomas accepted at Government Center – Human Resources Department, P.O. Box 546, Red Lake, MN 56671 – Fax (218)-679-4176.

 

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