SECRETARY - GINIW WAAKAA'IGAN - RED LAKE VOCATIONAL REHABILITATION SERVICES

JOB ANNOUNCEMENT

SECRETARY

GINIW WAAKAA'IGAN

RED LAKE VOCATIONAL REHABILITATION SERVICES

Open: September 16, 2019

Closing: September 30, 2019 @ 3:00 p.m.

Primary Function:

To provide general clerical support services for the Director of Giniw Waakaa'igan – RLVR. Reports to Director, full-time position that includes benefits (medical, dental, eye, life insurance, 401K long-term disability and worker's compensation. Salary; DOQ.

Essential Responsibilities & Duties:

• Greet public, routes visitors and incoming phone calls to proper personnel.

• Fulfills office operations and procedures by assisting Director with clerical responsibility; typing and maintenance of program files, assist staff with numbering consumer files.

• Maintains time and attendance records for staff including leave accumulations and balances for administrative personnel.

• Files travel requests and submits to Travel Coordinator in a timely manner; maintain required copies of documentation to assist in the reconciliation process.

• Fulfills uniform correspondence procedures and style practices by insuring agency correspondence and other business records are filed in a timely manner.

• Prepares reports in final format; will assist in preparation to fulfill granting requirements and use for internal management.

• Completes data entry into the Statistical Management Program relating to consumer counts, status progression and employment achievement. Due to confidentiality concerns only.

• Completes purchase orders upon Director approval, receiving authorized case service obligation reports, receiving necessary billing/payment information to process accordingly and tracks case service expenditures data.

• Analyzes and provides recommendations to the Project Director for change of office production, procedures and/or forms to improve work flow efficiency.

• Performs other clerical duties as assigned while maintaining strict compliance with confidentiality requirements

• Maintains program calendar of all events and staff schedules in coordination with the Rehabilitation Technician.

• This position does not have supervisory responsibility

Education/Work Experience/Qualifications:

• High school diploma and certificate of completion in office support; or one to three years related experience and/or training; or equivalent combination of education and experience.

• Demonstrated knowledge and ability to read and interpret documents, such as personnel policy, service guidelines and federal regulations.

• Demonstrated knowledge in commercial software programs including Work and Excel.

• Possess excellent mathematical skills to decipher various forms with bar graphs, ratios and percentages and maintaining financial recording functions.

• Knowledge in the operations of various office machines.

• Demonstrated knowledge in human service systems commonly used by people with disabilities, cross-disability communication mannerisms as well as a working knowledge of medical, social and psychological aspects of disabilities.

• Must maintain strict confidentiality requirements at all times.

• Employment is contingent upon passing a pre-employment Drug/Alcohol test and background check.

TO APPLY: Applications and copies of certificates are accepted at Government Center – Human Resources Department, PO Box 546, Red Lake, MN 56671 – Fax (218) 679-4176.