SECRETARY – RED LAKE OUT-PATIENT PROGRAM - CHEMICAL HEALTH PROGRAM

VACANCY ANNOUNCEMENT

SECRETARY – RED LAKE OUT-PATIENT PROGRAM

CHEMICAL HEALTH PROGRAM

Open: September 6, 2019

Closing: September 20, 2019 @ 3:00 p.m.

PRIMARY FUNCTIONS:

To provide general receptionist/clerical services for program operations, reports to Supervisor, full-time position w/benefits, salary; DOQ.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain general office filing system.

• Responsible for answering telephone and route telephone calls to appropriate personnel.

• Greet visitors and refers to appropriate personnel.

• Establish client appointments in cooperation with the counselors.

• Purchase and inventory office supplies and materials and distribute.

• Must be computer knowledge to be able to process letters, memorandums, correspondence and other material.

• Must be able to type neatly and accurately.

• Makes Xerox copies of all letters, memorandums and materials that are part of the Chemical Dependency departments business when necessary.

• Prepare purchase orders for payment of invoices on laserfiche.

• Responsible for maintaining and updating telephone extensions of all current employees.

• Prepare time and attendance records in a timely basis.

• Responsible for routing all correspondence, memorandums and reports.

• Ability to deal with the public.

• Must be punctual in work attendance.

• Maintain strict confidentiality at all times.

• Others duties as assigned.

EDUCATION/WORK EXPERIENCE/QUALIFICATIONS:

• Must have a High School Diploma or GED

• Must possess secretarial certificate from accredited vocational school or one-year experience in office procedures.

• Must have at least one (1) year of being chemical free

• Must have a valid Minnesota Driver's License and auto insurance

• Must refrain from all mood altering chemicals

• Must participate in mandatory alcohol/drug testing

• Must be able to follow orders precisely and cooperate with other staff

• Must be familiar with confidentiality rules and regulations

• Employment is contingent upon passing a pre-employment drug test and background check.

TO APPLY: Applications and copies of certificates are accepted at Government Center – Human Resources Department, PO Box 546, Red Lake, MN 56671 – Fax (218) 679-4176.