SECRETARY – GROUP HOME - CHEMICAL HEALTH PROGRAMS

VACANCY ANNOUNCEMENT

SECRETARY – GROUP HOME

CHEMICAL HEALTH PROGRAMS

Open: February 27, 2019

Closing: March 20, 2019 @ 3:00 p.m.

PRIMARY FUNCTIONS:

To provide general receptionist/clerical services for program operations. Reports to Supervisor, full-time position w/benefits, salary; DOQ.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Maintain general office filing system

• Responsible for answering telephone and route telephone calls to appropriate personnel

• Coordinate with other jurisdictions and collaborative partner's requests for information regarding client compliance.

• Greets visitors and refers to appropriate personnel

• Establish client appointment in cooperation with the counselors

• Purchase and inventory office supplies and material and distribute

• Performs word processing utilizing computer by typing letters, memorandums, correspondence and other materials

• Must be able to type neatly and accurately

• Makes arrangement for meetings and travel for staff

• Makes Xerox copies of all letters, memorandums and materials which are part of the Chemical Dependency departments business when necessary

• Prepares purchase orders for payment of invoices

• Assist Head Counselor with staff scheduling

• Responsible for maintaining and updating telephone extensions of all current employee

• Prepares time and attendance records on a timely basis

• Responsible for routing all correspondence, memorandums and reports

• Assist in maintaining client files

• Must maintain accurate records of all transactions

• Ability to deal tactfully with the public

• Must be punctual in work attendance

• Maintain abide by confidentiality rules and regulations as stated in CFR 42 Part 2

• Others duties as assigned

QUALIFICATIONS:

• Must have a High School Diploma or GED

• Must have at least one year of being chemical free

• Must have a valid Driver's License and auto insurance

• Must refrain from all mood altering chemicals

• Must participate in mandatory alcohol/drug testing when called upon

• Must be able to follow orders precisely and cooperate with other staff

• Must be familiar with confidentiality rules and regulations

• Must possess a secretarial certificate form an accredited vocational school or one-year experience in office procedures

To Apply: Applications and copies of certificates/diplomas are accepted at Government Center – Human Resources Department, PO Box 546, Red Lake, MN 56671 -- Phone (218) 679-1847.