ADMINISTRATIVE OFFICER - CHEMICAL HEALTH PROGRAMS

VACANCY ANNOUNCEMENT

ADMINISTRATIVE OFFICER

CHEMICAL HEALTH PROGRAMS

Open: October 24, 2018

Closing: November 7, 2018 @ 3pm

PRIMARY FUNCTION

This position is essential in assisting the Executive Director in accomplishing the administrative goals, objectives, policies and mission statement. The Administrative Officer is responsible for assisting in the overall administration of Chemical Health Programs, program planning, budgeting, organizing, evaluating, supervising accordance with federal and tribal standards, guidelines must have the ability to make independent decisions and be knowledgeable of Chemical Health Programs, reports to the CHP Directors, Full time position with benefits; Salary; DOQ

ESSENTIAL RESPONSIBILITIES AND DUTIES:

• Responsible for planning, developing, organizing, implementing, evaluating and directing personal activities

• Responsible in assisting the Directors in the development and implementation of long and short term management related policies and plans.

• Responsible in making program decisions & providing supervision to the Program in the absence of the director.

• Responsible for reviewing job applications, checking references of prospective employee, & evaluating according to their work experience and educational background.

• Responsible for the recruitment of personnel, i.e.; writing of position announcements & advertising in local newspaper as well as posting them in the community.

• Responsible for setting up interviews with potential candidates, assists in the interviewing process, & writes letters of recommendations to the Program Directors in the selection process of competent personnel for the Program.

• Responsible for the orientation of new personnel to the Program explaining personnel policies & procedures manual; as well as having employees filling out the necessary employment forms i.e.

• Responsible for developing a standardized job performance evaluation mechanism based on a point system for all employees.

• Assures that grievance procedures are implemented, maintained & followed in accordance with our established policies. Review complaints and make oral/written reports to Program Directors.

• Responsible for maintaining & updating all driver's license and car insurance on employees due to their driving responsibilities related to transport and activities.

• Performs administrative requirements such as writing correspondence, memorandums, completing necessary forms.

• Maintain & operate Drug Testing Desktop Analyzer leasing contracts.

• Responsible for assembling & summarizing information as required from files & documents as requested by Program Directors or in anticipation of the supervisor's needs.

• Responsible for taking minutes for the monthly program staff meetings

• Performs all other duties that maybe necessary or appropriate to accomplish the goals/objectives of the Red Lake Chemical Health Programs.

• Establish internal record keeping and reporting procedures in support of the information system.

• Prepare data collection forms, service reports and quarterly reports that are summarized or as devised from program staff.

• Attend all training and/or workshops and meetings at required.

• Must maintain and submit monthly, quarterly and annual reports.

• Responsible for compiling statistical data as needed.

• Must be on-call 24-hours a day, seven days a week.

• Must abide by confidentiality rules and regulations at all times.

• Must have punctual attendance.

• Oversee billing department, submit bi-weekly reports.

• Supervising Billing Department.

• Others duties as assigned.

EDUCATION/WORK EXPERIENCE/QUALIFICATIONS:

• Knowledge of the mission organization, program requirements, & policy of the overall Chemical Health Programs.

• Knowledge of appropriate federal & tribal requirements in the administrative area of the budget, personnel & procurements to maintain accountability of program operations.

• Skills in effective & diplomatic to maintain accountability of program operations.

• Skill in evaluating employees according to their work experience & educational background. In determining a salary.

• Skill to conducting job performance reviews & evaluations of employees.

• Two-year experience in general office procedures & program managements.

• Ability to work cohesively with management & local agencies.

• Must have a High school diploma or GED.

• Must have a valid Minnesota Driver's license and auto insurance

• Knowledge of personal computers, & skill in using PC software.

• Knowledge of the placement agencies.

• Knowledge of Client Placement Authorization (C.P.A) and invoicing.

• Knowledge of Medicaid Management Information Systems (M.M.I.S)

• Knowledge of Electronic Health Records (E.H.R) Procentive.

• Knowledge of Drug & Alcohol Abuse Normative Evaluation System (D.A.A.N.E.S) forms.

• Able to be obtain certification through Upper Midwest Indian Council on Addictive Disorders (U.M.I.C.A.D) level I, II, III within a year.

• Mus become a navigator within a year.

• Must have at least one (2) years sobriety.

• Knowledge of computers and software.

• Must refrain from all mood altering chemicals.

• Must be familiar with confidentiality rules and regulations.

• Must participate in mandatory alcohol/drug testing when called upon.

• Must be on-call 24 hours a day, seven days a week.

TO APPLY: Applications and copies of certificates/diplomas are being accepted at the Government Center – Human Resources Department, P.O. Box 546, Red Lake, MN 56671 Phone (218) 679-1847.