Administrative Support Assistant - Indian Health Service - Red Lake

https://www.usajobs.gov/GetJob/PrintPreview/435212600

Administrative Support Assistant - Indian Health Service - Red Lake

1 vacancy - Red Lake, MN

Work Schedule is Full Time - Permanent

Opened Wednesday 4/6/2016 (2 day(s) ago)

Closes Wednesday 4/20/2016 (12 day(s) away)

1 vacancy - Red Lake, MN

Work Schedule is Full Time - Permanent

Opened Wednesday 4/6/2016 (2 day(s) ago)

Closes Wednesday 4/20/2016 (12 day(s) away)

Salary Range

$32,318.00 to $46,831.00 / Per Year

Series & Grade

GS-0303-05/06

Promotion Potential

6

Supervisory Status

No

Who May Apply

Candidates eligible under Indian Preference authority; Federal employee serving on career/career-conditional appointments; reinstatement eligibles; applicants eligible for non-competitive appointment; VEOA/VRA/30% disabled veterans; CTAP/ICTAP; Schedule A eligibles; PHS Commissioned Corps Personnel

Control Number

435212600

Job Announcement Number

IHS-16-BJ-1671968-ESEP/MP

Job Description

Job Summary

Become a part of an innovative, dynamic, nationwide organization of dedicated health care providers working to meet the individual health care needs of American Indians and Alaska Natives. Indian Health Service (IHS) employees are considerate in our care, creative in our approach, enthusiastic about our work and compassionate with our patients.

Our lifestyle is adventurous, community oriented and focused on service and problem solving as part of a professional interdisciplinary team. Join us in improving the health outcomes of 2.2 million American Indians and Alaska Natives.

ORGANIZATIONAL LOCATION: Department of Health and Human Services (DHHS), Indian Health Service (IHS), Northern Plains Region, Bemidji Area, Red Lake IHS Hospital, Division of Administrative Services, Red Lake, Minnesota.

The purpose of this is position is to perform a variety of administrative tasks associated with maintaining and supporting the work performed within the organization

The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.

Duties

DUTIES:

Receives, routes, or otherwise handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Performs office automation duties to prepare documents such as correspondence, forms, and reports which can include technical material, graphs and charts. Manages the appointment and meeting schedule for the Director of the organizational unit served, and those of other senior staff members as directed. Schedules appointments, coordinates meetings, and/or schedules conferences. Receives calls and visitors from within and outside the immediate organizational unit. Performs other duties as assigned that are related to the position.

Travel Required

Occasional Travel Travel may be required for training and/or other work related duties.

Relocation Authorized

No

Job Requirements

Key Requirements

Selectee will be subject to a pre-employment fingerprint check. Selectee will be subject to a background investigation. Selectee will be subject to a trial period. U.S. Citizenship is required

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.

MINIMUM QUALIFICATIONS:

Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:

Experience and Education Requirements

The following table shows the amounts of education and/or experience required to qualify for positions covered by this standard.

GS-5: One (1) year of specialized experience equivalent to at least GS-4 grade level and/or four (4) years above high school.GS-6: One (1) year of specialized experience equivalent to at least GS-5 grade level.

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

Examples of Specialized Experience:

GS-05:

Receive and route incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Perform office automation duties to prepare documents such as correspondence, forms, and reports which can include technical material, graphs, and charts. Keeps the appointment and meeting schedule for the Director of the organization unit served, and those of other senior staff members as directed. Receives calls and visitors from within and outside the immediate organizational unit.

Perform a wide variety of administrative tasks associated with maintaining and supporting the work of the organization.

GS-06:

Receive, route and track incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Perform office automation duties to prepare, draft and route documents such as correspondence, forms, and reports which can include technical material, graphs, and charts. Perform timekeeping, Federal travel, maintenance and disposition of records, and purchasing.Keeps the appointment and meeting schedule for the Director of the organization unit served, and those of other senior staff members as directed to coordinate the logistics required for the meetings. Receive and respond to calls and visitors from within and outside the immediate organizational unit. Perform a wide variety of administrative tasks associated with maintaining and supporting the work of the organization. Use computer work processing, database programs, and other computer software to enter, store, retrieve and print information and prepare correspondence, reports, and other written documents.

Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: Wednesday, April 20, 2016

Security Clearance

Public Trust - Background Investigation

Additional Information

What To Expect Next

You can track the progress of your application package via your USAJOBS account. You will receive an acknowledgement from USAJOBS that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation. You will be notified of the status of your application via your USAJOBS Account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources (HR) office posting this announcement.

You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to provide status updates for applicants. You can elect to activate the status updates from your USAJOBS profile at any point during the application process.

If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant.

~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~

BENEFITS

You can review our benefits at https://help.usajobs.gov/index.php/Pay_and_Benefits

Other Information

CONDITIONS OF EMPLOYMENT:

Security Clearance: If you are selected for this vacancy, you must undergo a fingerprint check. Fingerprint results must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.Measles and Rubella immunization required for selectees born after 1957. Seasonal Influenza immunization is required for civilian health care facility staff working in Indian Health Service health care facilities.Males over the age of 18, and born after December 31, 1959, are required to be registered with the Selective Service System (or have an exemption) in order to be eligible for employment with the Federal Government. This position has promotion potential to the GS-06 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.This position is NOT covered by a Bargaining Unit.A two-year trial period may be required upon selection. Position covered under P.L. 101-630 and is considered a child care position Government housing is not availableSelectee(s) are required to have a viable bank account at a financial institution for electronic direct deposit of salary payment.

IHS - Operated Properties are tobacco free

How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire and upload required documents. Please ensure you click the Submit My Answers button to submit your application. Applications must be received by the closing date of the announcement to receive consideration. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking Apply Online in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account.

To fax supporting documents you are unable to upload, complete this cover page http://staffing.opm.gov/pdf/usascover.pdf using the following 1671968. Fax your documents to 1-478-757-3144.

You are highly encouraged to submit your application package and complete your assessment questionnaire on-line. If you cannot complete your application package online:

Click to view and print the assessment questionnaire View Occupational Questionnaire. Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf You are limited to selecting 10 locations. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

PLEASE NOTE: When completing the 1203-FX, be sure to select only one response for each question. Selecting more than one response for a question may result in your application package being rated ineligible. In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one.

Submission of a resume' or a 1203FX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section.

The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office (Heather Dow, (218)444-0493, and/or HEATHER.DOW@IHS.GOV.) The decision on granting reasonable accommodation will be on a case-by-case basis.

For additional questions please see our Frequently Asked Questions (FAQs) found here: http://www.ihs.gov/jobs/index.cfm?module=search&option=faq

How You Will Be Evaluated

You will be evaluated to determine if you meet the minimum qualifications required and on the extent to which your application shows that you possess the knowledges, skills, and abilities associated with this position. To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions.

You will be further evaluated/rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions to determine your competency in the following:

Knowledge of office and clerical policies and procedures. Ability to use a personal computer. Skill in oral communication. Skill in written communication.

You will receive a numeric rating based on your responses to the assessment questionnaires. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration.

The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance:

Veterans , i.e. (VEOA, VRA, and 30% or more disabled) Career Transition Assistance Program (CTAP ) Interagency Transition Assistance Program (ICTAP) Schedule A Appointments for the Disabled

Click here to view vacancy questions: View Assessment Questions. All documents above MUST be received by 11:59 pm (Eastern Standard Time) of the closing date of, Wednesday, April 20, 2016, to be considered.

Required Documents

Required Documentation for Eligibility and Preference:

Resume - You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.Indian Preference Applicants - If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: http://www.bia.gov/cs/groups/xois/documents/document/idc1-029504.pdf. When an Indian Preference candidate possesses Veteran's preference the rules regarding Veterans' preference apply under ESEP and the applicant must provide documentation in order to receive preference.Veteran's Preference – If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veteran's Preference, submit a SF-15 Application (http://www.opm.gov/forms/pdf_fill/SF15.pdf) along with the appropriate supporting documentation. For additional information regarding Veteran's Preference visit: http://www.fedshirevets.gov

Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) – If you are claiming CTAP/ICTAP, follow the instructions below: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf.Current or former Federal employee: Include your most recent SF50 or if Reinstatement eligible include your Career SF-50.Noncompetitive eligibles – submit additional documents to prove your eligibility to apply to this vacancy.Childcare Addendum form: Is required and must be included for this position and is available for downloading at: https://www.ihs.gov/DHR/includes/themes/newihstheme/display_objects/documents/applicants/OF306AddendumToDeclarationForFederalEmployment.pdf Transcripts: Transcripts must be provided if substituting education for experience and/or if education is required for this position. Unofficial transcripts are acceptable but official transcripts will be required before entrance on duty.

Your application package MUST be complete by 11:59 pm Eastern Standard Time (EST) on Wednesday, April 20, 2016, the closing of this announcement.