Babaamaajimowinan (Telling of news in different places)
VACANCY ANNOUNCEMENT
OFFICE ASSISTANT
REGIONAL CRIMINAL JUSTICE COMPLEX
Open: January 29, 2016
Closing: February 12, 2016 @ 3:00 p.m.
PRIMARY FUNCTION:
Responsible for administrative clerical support services for Detention Administrator as well as Detention Staff. Reports to Administrator, full-time position, with benefits, salary; DOQ.
ESSENTIAL RESPONSIBILITIES AND DUTIES:
• Responsible for purchase order preparation and the process of invoices for payment
• Responsible for analyzing Serious Incident Reports and complete accurate summaries and file accordingly
• Responsible for the maintenance of departmental vendor files and upkeep of document files
• Responsible for ensuring that the filing system is up-to-date
• Responsible for maintaining confidentiality of all pertinent information in accordance with the Data Privacy Act
• Responsible for in-house detention related correspondence
• Answer telephones, screens calls, takes messages and complaints and gives information to the caller regarding the services and procedures of the organizational unit
• Responsible for preparation of forms and related documents and upkeep of current standards
• Responsible for all travel arrangements and preparation of travel
• Receives, sorts and distributes incoming and outgoing mail, including fax for distribution
• Responsible for providing technical support and assistance regarding staff departmental issues
• Performs other duties as assigned
EDUCATION/WORK EXPERIENCE/QUALIFICATIONS:
• High School Diploma, GED, or certificate in secretarial field and/or combination of both education and experience
• Familiarity with the Data Privacy Act and be of high stable character with the proven ability to maintain strict standards of behavior and confidentiality
• Establishes and maintains an effective working relationship with people of varied economic, educational, and cultural backgrounds
• Possess excellent written and verbal communication skills
• Must pass a criminal records background check without any felony convictions and must never have been convicted of Domestic Violence
• Possess a valid Minnesota driver's license and provide proof of a clean driving record
• Agree to maintain a drug-free workplace and submit to employee drug testing
• Physically capable of handling job requirements and working long hours when needed
• Employment is contingent upon passing a pre-employment drug test and background check.
TO APPLY: Applications and copies of certificates/diplomas are being accepted at the Human Resources Department, P.O. Box 546, Red Lake, MN 56671 Phone (218) 679-1847.
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