Babaamaajimowinan (Telling of news in different places)
RED LAKE NATION COLLEGE
Position Description
POSITION TITLE: Accounting Specialist – Full-Time
DEPARTMENT: Business Office
REPORTS TO: Chief Financial Officer
CLASSIFICATION: Non-Exempt
REVISED: January 2015
DEADLINE: Open until filled
PRIMARY FUNCTIONS: The Accounting Specialist is responsible for organizing and coordinating RLNC office operations and procedures in order to ensure effectiveness and efficiency.
ACCOUNTABILTY: The Accounting Specialist reports directly to the Chief Financial Officer.
ESSENTIAL RESPONSIBILITIES: Essential responsibilities and duties may include, but are not limited to the following:
• This position requires regular office hours.
• Assist college students with billing questions and/or direct students to the appropriate resource.
• Check email daily for regular communication and respond to RLNC staff for confirmation of emails.
• Accounts Payable duties. Prepare all bills and contract services for payment (invoices/purchases orders/contract, etc.).
• Obtain necessary signatures on payroll forms and deliver to the accounting office.
• Maintain files on all aspects of payroll, finance and bookstore (timesheets, leave of absence, mileage, invoices, contracts, purchase orders, inventory, etc.).
• On a daily basis, check the main RLNC mailbox at the US Post Office, Tribal internal mailbox and the RLNC mailbox at the RL accounting office mail system.
• Pass along all interoffice mail memos to the appropriate persons.
• Assist with meeting preparation of RLNC Board checks and start the check requests 10 days prior to the meeting date so they are ready at every Board Meeting.
• Assist with communication among all staff via email, interpersonal, etc.
• Assist all RLNC staff and program managers with administration tasks.
• Follow through with assigned tasks and communicate the results to RLNC staff.
• Perform regular inventory of all office supplies and reorder prior to running out of regular supplies.
• Assist RLNC faculty and staff with bookstore supplies and instructional supplies as needed.
• Assist RLNC faculty and staff with preparations for student activities/seminars/workshops/college sponsored events, etc.
• Maintain all files for YouthBuild/Americorp and National Summer Institute Program or any other grant programs that come through the RLNC.
• Manage scheduling for use of RLNC facilities by community and tribal programs.
• Assist in preparing grant reports.
• Assist RLNC President or RLNC staff with other duties as assigned.
• Backup Bookstore Associate as needed.
• Other Duties as assigned.
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QUALIFICATIONS
• Associate in Arts Degree and/or two years of experience in office management.
• Excellent communication and people skills.
• Proficient knowledge of accounting procedures.
• Knowledge of Microsoft Excel, Microsoft Word, Microsoft Desktop Publishing, Web Development.
• This position follows our Red Lake Tribal Member and Indian Preference Policy.
HOW TO APPLY:
Please email an employment application and resume to Mandy Schram, VP of Academic Affairs/Human Resources Director, at mandy.schram@rlnc.education. Employment applications can be found at: http://www.rlnc.education/#!employment-opportunities/lhdom.
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