Health Information Systems Manager - IHS Bemidji, MN

https://www.usajobs.gov/GetJob/ViewDetails/327840500

Job Title:Health Information Systems Manager

Department:Department Of Health And Human Services

Agency:Indian Health Service

Job Announcement Number:IHS-13-BJ-757730-ESEP/MP

SALARY RANGE:

$81,823.00 to $106,369.00 / Per Year

OPEN PERIOD:

Monday, October 01, 2012 to Monday, October 15, 2012

SERIES & GRADE:

GS-0601-13

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:

Bemidji, MN United StatesView Map

WHO MAY BE CONSIDERED:

Status Candidates (Merit Promotion and VEOA Eligibles)

JOB SUMMARY:

Become a part of the Department that touches the lives of every American! At HHS you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. Join HHS and help make our world healthier, safer and better for all Americans.

The Indian Health Service is required by law to give absolute preference to qualified Indian applicants and employees who are qualified and suitable for Federal employment. The Indian Health Service (IHS) by law is committed to affording employment preference to American Indian and Alaska Native candidates who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. In other than the above, the Indian Health Service is an Equal Opportunity Employer.

ORGANIZATIONAL LOCATION:

Department of Health and Human Services (HHS), Indian Health Service (IHS), Northern Plains Regional Aberdeen Area, Bemidji Area Office, Office of Administrative Services, Division of Information Technology, Bemidji, Minnesota.

Bemidji, MN United States 1 vacancy

POSITION DETAILS: << 1 Permanent position to be filled>>

Salary range: $81,823.00- $106,369.00 (Annually)

Promotion potential: None

Merit Promotion Position: Yes

Travel Required: Yes: Occasional travel is required

Supervisory/Managerial Position: Yes; You may be required to serve a one year probationary period.

Relocation Expenses Paid: NO--Relocation expenses are authorized and WILL NOT BE PAID. Travel, transportation, and relocation expensesassociated with reporting to duty in this position will be the responsibility of the employee.

Is position covered by PL 101-630? No

Is drug testing required? No

Is government housing available? No

Is this a bargaining unit position? No

Alternative work schedule, call back, standby, rotating shifts, nights/weekends/holidays? No

Who may apply section

Excepted Service Examining Plan Candidates (ESEP)

Merit Promotion Plan Candidates (MPP)

Veteran's Preference including Veterans Employment Opportunity Act Candidates (VEOA)

Commissioned Corps Candidates

- visit jobs@ihs.gov for more information on Who May Apply

KEY REQUIREMENTS

Must be a US Citizen.

Position subject to background investigation.

As part of the pre-employment process, fingerprint checks are required.

If applicable-Selective Service registration (Males born after 12/31/59)

DUTIES:

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Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or result in you losing consideration for the job.

DUTIES

· Serves as Chief, Division of Information Systems and Technology (DIST) with primary responsibility as manager for the RPMS, a Health Information Technology System.

· Plans, organizes, directs, coordinates and manages project management functions; participates in long term strategic planning and exercises delegated decision making authority for resource management of the area-wide Systems for the Aberdeen Area Indian Health Service

· Leads and directs a development team comprised of health functional experts, technical software development experts and hardware configuration and installation experts responsible for developing functional requirements and plans and system execution.

· Monitors the performance of subordinates in accomplishing the workload through discussions, conferences, and reports.

· Prepares performance standards, evaluates subordinates, and makes selections for subordinate positions.

· Effects minor disciplinary measures, such as warnings and reprimands; recommends other actions in more serious cases.

QUALIFICATIONS REQUIRED:

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Basic Requirements:

Degree: major study in an academic field related to the health sciences or allied sciences appropriate to the work of the position.

In addition to meeting the basic entry qualification requirements, applicants must have specialized experience and/or directly related education in the amounts shown in the below.

GS-13: 1 year of specialized experience equivalent to at least next lower grade level

Specialized Experience: For GS-13 level, you must have one year of experience (equivalent to the GS-12) that included duties such as:

· Applying advanced information technology security and policy and planning principles, concepts, methods, standards, etc.

· Applying a wide range of standards, principles, concepts, methods, policies, etc to develop, evaluate, implement, manage data management and network technologies, systems, applications, facilities, etc.

· Experience with strategic and operational planning, health care economics, personnel administration, Indian Health Service regulations, financial and cost analysis, budget preparation and monitoring, trends in the health care industry, and health care administrative theory and practice.

· Experience with desktop, notebook, handheld and server computer hardware with Windows Operating Systems, local wide area network design, various office productivity software programs such as word processing, databases, spreadsheet programs, and communications software, various computer peripherals such as printers, monitors and other equipment.

· Providing technical requirements and descriptions of the work to be accomplished.

· Assessing new systems design methodologies to improve software quality.

· Reviewing the impact of new systems design policies on the systems design process.

· Accomplishment of computer project assignments that required a wide range of knowledge of computer requirements and techniques pertinent to this position.

· Analyze performance measurement methodologies and tools, risk management, earned value project management, and other methods and practices for determining the business value of information technology to conduct studies and provide expert consulting to management.

· Providing presentations to technical and non-technical audiences in both small and large group settings.

· Working with internal and external customers from all levels of an organizational hierarchy, which includes local, state, federal, academic and tribal entities or governments.

You must meet the requirements of the job by this date: Monday, October 15, 2012

As per the IHS Excepted Service Hiring Plan: Current employees and eligible applicants are considered under merit promotion only, unless they provide an appropriate Standard Form (SF)-50, "Notification of Personnel Action," and indicate under which plan they are applying. Please indicate on your resume and during the online assessment process which hiring plan you want to be considered under: Merit Promotion and/or the IHS Excepted Service Hiring Plan. See jobs@ihs.gov for more details.

HOW YOU WILL BE EVALUATED:

The HHS Careers system simplifies the Federal application process by replacing the former KSA job-element statements with on-line self-assessment questions. Applicants who meet the minimum qualifications requirements will be invited to complete an on-line questionnaire assessing the following:

· System Administration – This specialty covers planning and coordination, installation, configuration, testing, operating, troubleshooting, and maintenance of large-scale hardware and software systems.

· Information Management – Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.

· Oral Communication – Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

If found qualified, your score will range from 70-100 points (not including points that may be assigned for Veterans' Preference). We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. You will be deemed well qualified if you score 85 and above.

For I/CTAP purposes, you will be deemed well-qualified if you are placed in at least the well-qualified category.

BENEFITS:

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The Federal Government offers a comprehensive benefits package. Explore the major benefits offered to most Federal employees at https://my.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

OTHER INFORMATION:

If you are claiming CTAP/ICTAP eligibility, you must submit a copy of your most recent performance appraisal, proof of eligibility, and your most current SF-50 noting position, grade level, and duty location. To be considered under CTAP/ICTAP, you must be well qualified with a score of at least 85 for this position. For information on CTAP/ICTAP, visit:

http://www.ihs.gov/JobsCareerDevelop/JobsAtIHS/doc/ctap.doc/

http://www.hhs.gov/careers/jobs/tips/

Additional selections of candidates may be possible within 90 days from the date the certificate of eligibles was issued for this announcement, for filling additional or similar positions. However if there are no qualified Indian Preference candidates on the Certificate the vacancy must be re-announced.

Candidates must meet time-after-competitive appointment, time-in-grade (if applicable), qualification requirements, performance requirements, citizenship and suitability requirements, and any other eligibility requirements within 30 days of the closing date of the vacancy announcement.

Male applicants born after December 31, 1959 must be registered with the selective Service.

Measles and Rubella immunization required for selectees born after 1957.

IF you are selected for this vacancy, you MUST undergo a fingerprint check. Fingerprint results must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints.

After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position.

The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.

IHS - Operated Properties are tobacco free

HOW TO APPLY:

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To apply for this position, you must provide a complete Application Package, which includes the following parts:

Assessment Questionnaire

Résumé

Required Documents (Specified in the Required Documents section of this job announcement. An applicant may not be considered if proper documentation is not received.)

Option A: Online application process (USAJOBS to Application Manager) the preferred method to receive automatic updates on your application status.

To begin the process, click the Apply Online button on this page to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

Note: To return to a previously Saved or Incomplete application you may use the following link : https://applicationmanager.gov/ .

Your Application Package status must be Complete by, Monday, October 15, 2012, the closing date of this announcement.

Option B: Fax

If it is not possible for you to use the USAJOBS Account to Application Manager Account online application process (you have a disability or do not have access to the internet), you can apply for this announcement by completing the OPM 1203-FX form instead of using the Online Application method. Please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

Follow these steps:

Print a copy of this job announcement so that you can read the questions offline. View Occupational Questionnaire. You can obtain the OPM1203fx form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203fx.pdf .

You may submit the OPM Form 1203-FX (hard copy questionnaire), résumé, and/or any supporting documents by fax.

If you are faxing a Form 1203-FX, do not use a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing.

If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly. The fax number is 1-478-757-3144. Feed all documents into your fax machine top first so that we receive them right-side up.

Faxed documents will take 2-3 business days to process. Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:

Not using the special cover page mentioned above.

Missing, incomplete, or invalid Vacancy Identification Number 757730

Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

PLEASE NOTE: In Section 25 of the Occupational Questionnaire, you may notice that the numbering restarts with number one. When entering your responses on the 1203-FX form please continue to enter your responses on the next available number within this section. The numbers on the 1203-FX will not match the Occupational Questionnaire once it restarts with number one.

Submission of a resume' or a 1203FX form alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office, Taleshia Hugs, (406)247-7211, TALESHIA.HUGS@IHS.GOV"The decision on granting reasonable accommodation will be on a case-by-case basis."

REQUIRED DOCUMENTS:

You must provide the required documents listed below during the online application process either through the document upload process or fax using instructions outlined in Section B above. If any of the following are missing when the announcement closes we will deem your application incomplete:

· ___Resume -You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes hours worked per week, month and year of employment.

· ____Indian Preference applicants If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the current Form BIA -4432, Expiration Date: 11/30/2014, "Verification of Indian Preference for Employment in the BIA and IHS Only." The current form expiration date, 11/30/2014, does not need to be used if an older Form BIA-4432 is submitted with a signature that predates the expiration date on the form. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA official of tribal enrollment records, documentation of lineal descent, state or academic records that document you posses one-half degree Indian blood from a tribe indigenous to the United States, as well as official records that establish your degree of Indian blood, such as census records. You must also complete the family history chart if necessary. (See the form for detailed instructions for the completion of the BIA form 4432 located at: http://www.bia.gov/cs/groups/xbie/documents/text/idc015515.pdf or please contact your tribal enrollment officer or your local BIA Office for your most current form.)

· ___Transcripts - Transcripts must be provided if substituting education for experience and/or if education is required for this position. Unofficial transcripts are acceptable but official transcripts will be required before entrance on duty.

· ___Veteran's Preference-If claiming Veteran's Preference, include a copy of DD-214 Form, and SF-15 if claiming 10 point Veteran's Preference http://www.opm.gov/forms/pdf_fill/SF15.pdf.

· ____Responses to Assessment Questionnaire.

Applicants may submit optional documents and place these under Miscellaneous: such as performance reviews, copies of job-related certifications, cover letter, letters of recommendation, SF-50. Suggest documents submitted are job-related and current.

NOTE: If selected, applicant may be required to submit additional documents to confirm their submitted application has met the position’s educational and eligibility requirements (if any). These materials could include official transcripts, copy of license or certification, the Child Care Addendum Form, and/or veteran’s preference documentation, all of which are now a part of the pre-appointment process. This means the tentative job offer would be contingent upon receipt of these materials within a 24 hour time frame or offer is subject to withdrawal.

IN ADDITION: All information provided by the candidate will be verified. Reference checks will be conducted from current and past supervisors on tentative selectee.

AGENCY CONTACT INFO:

Taleshia Hugs

Phone: (406)247-7211

TDD: 301-443-6394

Email: TALESHIA.HUGS@IHS.GOV

Agency Information:

Indian Health Service HR Center

PO Box 36600

2900 4th Ave North

Billings, MT

59107

WHAT TO EXPECT NEXT:

First notification: Once the online questionnaire and resume are received, you will receive an acknowledgement email that your submission was successfully received. Receipt of this email does not confirm receipt of the other required document(s).

We will review your résumé and required supporting documents to ensure you meet the basic qualification & eligibility requirements. This position is covered under Public Law 101-630 Indian Child Protection and Family Violence Prevention Act. As part of our review we will adjudicate your completed OF-306 Addendum form (see Required Documents Section).

Second notification: You will be notified of your status when the list of candidates has been referred to the hiring manager for employment consideration.

Additional notifications: for those referred to the hiring manager. We will keep you updated on the status using the online alert system. When a tentative offer is made, the selectee must undergo a fingerprint check. Fingerprint results must be cleared prior to hire. The "tentative" new employee will receive instructions on how to obtain and submit fingerprints.

You will no longer need to call the HR Office to determine your application status. USAJOBS has added an alert setting to their system to drive status updates notification for applicants. You can elect to activate the proactive notification from your USAJOBS profile at any point during the application process to sign-up for automatic alerts when there are status changes for jobs to which you have applied.