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Grants & Contracts Accountant - Red Lake Tribal Accounting Department



Grants & Contracts Accountant

Tribal Accounting Department

Red Lake, MN 56671

Open Date: February 13, 2012

Closing Date: February 27, 2012

Primary Function: Assist with handling the financial and compliance needs of the Federal and State agency programs. Full-time w/ benefits, reports to Director of Finance.

Essential Responsibilities & Duties:

• Budget Management

o Review program budgets and expenditures for accuracy and compliance with appropriate laws and regulations.

o Grant funds must be spent in accordance with the budget approved by the grantor.

o Project Directors/Coordinators must track expenditures locally and compare with monthly budget summaries provided to them by the Grant Accountant to ensure accuracy.

o Expenditures in individual budget lines should never exceed agency appropriations.

o Work with Program Directors to develop budgets.

o Monitor the budget monthly to ensure that spending is consistent with the approved budget.

o If the grant requires a General Fund match, ensure that this amount is established in time for the annual budget process.

o Prepare/submit requests to funder to amend original grant budgets.

o Ensure that grant expenditures do not exceed budget.

• Reporting

o Responsible for the financial reporting of various Federal and State agency programs.

o Assist program directors with reporting, modifications, budgeting and other tasks as needed.

o Update program directors on the financial status of their programs on a regular basis.

o Notify the Director of Finance in advance of any expected grant over-expenditures.

o Provide monthly financial reports to program staff.

o Provide requested documentation and information to the auditors in a timely fashion.

• Transactions

o Ensure that grant funds are drawn down in a timely fashion to minimize General Fund cash advances.

o General funds should not be expended for grant purchases with the expectation that grant funds will reimburse.

o Process and track grant expenditures.

o Review original documentation, verify coding, reconcile expenditures, and prepare reports.

Grants & Contracts Accountant

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• Compliance

o Help to ensure compliance with accounting policies, local, state, and federal requirements.

o Notify the Program Director of all potential or actual audit exceptions.

o Provide monitoring and monthly reporting of grant expenditures.

o Review travel to ensure compliance with Travel Policy.

o Split-funded employees must complete timesheets indicating time worked for each funding source.

o Employees funded by a single source must complete a Time Certification every six months. This document will state that the employee spent 100% of their time on grant activities and must be submitted to HR in a timely fashion.

o Ensure that programs follow the Procurement Policy where bids or quotes are required.

o Ensure that all expenditures of Federal funds are supported by receipts.

o All official reports to the granting agency that require signatures must be signed by a tribal officer.

o Prepare year-end closing schedules and journal entries in a timely fashion to expedite the SEFA (Schedule of Expenditures of Federal Awards), related balance sheet accounts, and the statement of revenue and expenditures for the audit.

o Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work and attendance at meetings or training that requires travel.

o Other related projects and tasks as assigned.

• Qualifications:

o High School Diploma or GED

o Two years experience or combination of experience, training, and education in accounting

o Knowledge of governmental grant/contract principles and procedures necessary to complete pre-award, award, and post-award functions preferred.

• Critical Skills:

o Basic computer skills in word processing and spreadsheets

o Must be detail oriented

To Apply: Applications (resumes w/ application) are accepted at Red Lake Human Resources Department - P.O. Box 546, Red Lake, MN 56671 – Phone: (218) 679-1847 Fax: (218) 679-


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