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Grants & Contracts Accountant - Red Lake Tribal Accounting Department



Grants & Contracts Accountant

Tribal Accounting Department

Red Lake, MN 56671

December 12, 2011

Open Until Filled

Primary Function:

Assist with handling the financial and compliance needs of the Federal and State agency programs. Full-time w/ benefits, reports to Director of Finance.

Essential Responsibilities & Duties:

Budget Management

Review program budgets and expenditures for accuracy and compliance with appropriate laws and regulations.

• Grant funds must be spent in accordance with the budget approved by the grantor.

• Project Directors/Coordinators must track expenditures locally and compare with monthly budget summaries provided to them by the Grant Accountant to ensure accuracy.

• Expenditures in individual budget lines should never exceed agency appropriations.

• Work with Program Directors to develop budgets.

• Monitor the budget monthly to ensure that spending is consistent with the approved budget.

• If the grant requires a General Fund match, ensure that this amount is established in time for the annual budget process.

• Prepare/submit requests to funder to amend original grant budgets.

• Ensure that grant expenditures do not exceed budget.


• Responsible for the financial reporting of various Federal and State agency programs.

• Assist program directors with reporting, modifications, budgeting and other tasks as needed.

• Update program directors on the financial status of their programs on a regular basis.

• Notify the Director of Finance in advance of any expected grant over-expenditures.

• Provide monthly financial reports to program staff.

• Provide requested documentation and information to the auditors in a timely fashion.


• Ensure that grant funds are drawn down in a timely fashion to minimize General Fund cash advances.

• General funds should not be expended for grant purchases with the expectation that grant funds will reimburse.

• Process and track grant expenditures.

• Review original documentation, verify coding, reconcile expenditures, and prepare reports.


• Help to ensure compliance with accounting policies, local, state, and federal requirements.

• Notify the Program Director of all potential or actual audit exceptions.

• Provide monitoring and monthly reporting of grant expenditures.

• Review travel to ensure compliance with Travel Policy.

• Split-funded employees must complete timesheets indicating time worked for each funding source.

• Employees funded by a single source must complete a Time Certification every six months. This document will state that the employee spent 100% of their time on grant activities and must be submitted to HR in a timely fashion.

• Ensure that programs follow the Procurement Policy where bids or quotes are required.

• Ensure that all expenditures of Federal funds are supported by receipts.

• All official reports to the granting agency that require signatures must be signed by a tribal officer.

• Prepare year-end closing schedules and journal entries in a timely fashion to expedite the SEFA (Schedule of Expenditures of Federal Awards), related balance sheet accounts, and the statement of revenue and expenditures for the audit.

• Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work and attendance at meetings or training that requires travel.

• Other related projects and tasks as assigned.


• High School Diploma or GED

• Two years experience or combination of experience, training, and education in accounting

• Knowledge of governmental grant/contract principles and procedures necessary to complete pre-award, award, and post-award functions preferred.

Critical Skills:

• Basic computer skills in word processing and spreadsheets

• Must be detail oriented

To Apply: Applications (resumes w/ application) are accepted at Red Lake Human Resources Department - P.O. Box 546, Red Lake, MN 56671 – Phone: (218) 679-1847 Fax: (218) 679-4176


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