Babaamaajimowinan (Telling of news in different places)
VACANCY ANNOUNCEMENT
Grants & Contracts Accountant
Tribal Accounting Department
Red Lake, MN 56671
October 18, 2011
Open Until Filled
Primary Function:
Assist with handling the financial and compliance needs of the Federal and State agency programs. Full-time w/ benefits, reports to Director of Finance.
Essential Responsibilities & Duties:
Budget Management
Review program budgets and expenditures for accuracy and compliance with appropriate laws and regulations.
• Grant funds must be spent in accordance with the budget approved by the grantor.
• Project Directors/Coordinators must track expenditures locally and compare with monthly budget summaries provided to them by the Grant Accountant to ensure accuracy.
• Expenditures in individual budget lines should never exceed agency appropriations.
• Work with Program Directors to develop budgets.
• Monitor the budget monthly to ensure that spending is consistent with the approved budget.
• If the grant requires a General Fund match, ensure that this amount is established in time for the annual budget process.
• Prepare/submit requests to funder to amend original grant budgets.
• Ensure that grant expenditures do not exceed budget.
Reporting
• Responsible for the financial reporting of various Federal and State agency programs.
• Assist program directors with reporting, modifications, budgeting and other tasks as needed.
• Update program directors on the financial status of their programs on a regular basis.
• Notify the Director of Finance in advance of any expected grant over-expenditures.
• Provide monthly financial reports to program staff.
• Provide requested documentation and information to the auditors in a timely fashion.
Transactions
• Ensure that grant funds are drawn down in a timely fashion to minimize General Fund cash advances.
• General funds should not be expended for grant purchases with the expectation that grant funds will reimburse.
• Process and track grant expenditures.
• Review original documentation, verify coding, reconcile expenditures, and prepare reports.
Compliance
• Help to ensure compliance with accounting policies, local, state, and federal requirements.
• Notify the Program Director of all potential or actual audit exceptions.
• Provide monitoring and monthly reporting of grant expenditures.
• Review travel to ensure compliance with Travel Policy.
• Split-funded employees must complete timesheets indicating time worked for each funding source.
• Employees funded by a single source must complete a Time Certification every six months. This document will state that the employee spent 100% of their time on grant activities and must be submitted to HR in a timely fashion.
• Ensure that programs follow the Procurement Policy where bids or quotes are required.
• Ensure that all expenditures of Federal funds are supported by receipts.
• All official reports to the granting agency that require signatures must be signed by a tribal officer.
• Prepare year-end closing schedules and journal entries in a timely fashion to expedite the SEFA (Schedule of Expenditures of Federal Awards), related balance sheet accounts, and the statement of revenue and expenditures for the audit.
• Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work and attendance at meetings or training that requires travel.
• Other related projects and tasks as assigned.
Qualifications:
• High School Diploma or GED
• Two years experience or combination of experience, training, and education in accounting
• Knowledge of governmental grant/contract principles and procedures necessary to complete pre-award, award, and post-award functions preferred.
Critical Skills:
• Basic computer skills in word processing and spreadsheets
• Must be detail oriented
To Apply: Applications (resumes w/ application) are accepted at Red Lake Human Resources Department - P.O. Box 546, Red Lake, MN 56671 – Phone: (218) 679-1847 Fax: (218) 679-4176
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