SECRETARY - DEPARTMENT OF PUBLIC SAFETY

JOB ANNOUNCEMENT

SECRETARY

DEPARTMENT OF PUBLIC SAFETY

OPEN: September 28, 2017

CLOSING: October 13, 2017 @ 3:00 p.m.

PRIMARY FUNCTION:

Performs a wide variety of clerical and administrative duties including taking, referring, and handling incoming messages; maintaining manual and computer files; preparing and/or typing reports, records, and correspondence and doing other projects and duties as assigned. Reports to the Department of Public Safety Director, full-time position w/benefits, salary; DOQ.

DUTIES AND RESPONSIBILITIES:

• Performs routine duties with moderate supervision following established procedures and deadlines.

• Has defined latitude to make decisions in non-routine situations requiring judgment.

• Responsibility for judgment, thoroughness, and competence is most important due to potential disruption of Department operations, monetary loss, or adverse public relations.

• Work is performed in a fast-paced office setting with frequent interruptions and with the need to deal with a great diversity of people.

• Act as confidential Secretary to the Director of Public Safety. This includes; review and distribute incoming mail; type correspondence and reports; and maintain filing system.

• As directed, prepare justification statements, maintain books, and keep track of budgetary items.

• Process billings, purchase orders, time sheets, and training and travel authorizations and vouchers; maintain inventory; order office supplies and citations/corrections forms; monitor postage meter.

• Maintain management filing systems as directed.

• Maintain excellent public relations through communications with public and other departments and agencies. Respond courteously to inquiries, provide information within scope of responsibility, and refer calls as appropriate to other parties.

• Initiate and complete regularly recurring reports and standard form letters. Maintain cumulative records and make periodic audits as necessary.

• Ability to handle multiple interruptions and adjustments to priorities throughout day.

• Ability to communicate effectively with diverse and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.

• Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.

• Ability to maintain a strict confidentiality.

QUALIFICATIONS:

• Must be 21 years of age or older.

• GED/High School Diploma.

• Associate of Arts Degree.

• Experience in working in the law enforcement field; be familiar with Tribal, State and Federal Laws.

• No felony or crimes of violence convictions.

• Must possess a valid driver's license and auto insurance, with no gross misdemeanor violations in the last three years.

• Employment contingent upon successfully passing Pre-Employment Drug/Alcohol Test and Background Check.

TO APPLY: Applications and copies of certificates/diplomas are being accepted at the Government Center –Human Resources Department, P.O. Box 546, Red Lake, MN 56671; Phone; (218) 679-1847.