Red Lake Nation News - Babaamaajimowinan (Telling of news in different places)

RECEPTIONIST - RED LAKE NATION URBAN EMBASSY – DULUTH

 

January 19, 2017

VACANCY ANNOUNCEMENT

RECEPTIONIST

RED LAKE NATION URBAN EMBASSY – DULUTH

OPEN: January 18, 2017

CLOSING: February 2, 2017 @ 3:00 p.m.

PRIMARY FUNCTION:

To perform Receptionist duties at the Red Lake Nation – Urban Embassy in Duluth, reports to the Urban Embassy-Duluth, Director, full-time position with benefits, salary; $10.00 hourly.

ESSENTIAL RESPONSIBILITIES & DUTIES:

• Answering incoming telephone calls, directing calls to appropriate staff.

• Greeting and assisting the public in a friendly and courteous manner.

• Pick up the mail daily and distribute to staff.

• Handling of incoming and outgoing correspondence accordingly from fax machine.

• Maintains office supply inventory and ordering as needed.

• Light office duty cleaning as needed.

• Retrieves messages from voice mail and forwards to appropriate personnel.

• Takes and delivers messages or transfers call to voice mail when appropriate personnel are unavailable.

• Answers questions about organization and provides callers with address, directions, and other information.

• Monitors visitor access.

• Maintains fax machines, send faxes, retrieves and routes incoming faxes.

• Crates and prints fax cover sheets, memos, correspondence, reports, and other documents.

• Performs clerical duties such as filing, photocopying, and collating.

• Duluth Urban Office events participation required i.e., Summer picnic, annual Christmas party and other events hosted by the Office.

• Fulfills office operations and procedures by assisting staff with clerical duties, typing and maintenance of files.

• Responsible for maintaining confidentiality of all pertinent program information in accordance with the Privacy Act.

• Completes purchase orders upon Director's approval, receiving necessary billing/ payment information to process accordingly and tracks case service expenditures data.

• Assist all staff as needed.

• Performs other duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent.

• Must be computer knowledgeable using various software.

• Must possess pleasant and articulate telephone etiquette.

• Must possess excellent organizational skills with attention to detail.

• Ability to work independently.

• Must have good work attendance and be dependable.

• Employment contingent upon passing pre-employment drug testing in accordance with the RL Band's Personnel Policy and Background Check.

TO APPLY: Applications and copies of diplomas/certificates are being accepted at the Government Center – Human Resources Department, P.O. Box 546, Red Lake, MN 56671 Phone (218) 679-1847.

 

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