Babaamaajimowinan (Telling of news in different places)
RED LAKE HOMELESS SHELTER
POSTING FOR ADMINISTRATIVE ASSISTANT
ADMINISTRATIVE ASSISTANT
Full Time: 8:00 a.m. to 4:30 p.m., Monday-Friday
Wages: $ 10.00 per hour with full benefits
Reports to: Executive Director
DUTIES AND RESPONSIBILITIES:
• Greet and assist visitors to our office.
• Answer telephone and handle calls appropriately – provide information, transfer to other staff, take messages.
• Manage personnel files for employees, including submitting new employee and employee status change information to Human Resources.
• Process employee time sheets and other payroll information.
• Maintain employee and client confidentially.
• Pick up and open mail, process as indicated.
• Write purchase orders, obtain necessary signatures and submit to Accounting.
• Maintain agency Excel spreadsheets for income and expenses.
• Prepare financial and other reports as requested.
• Maintain paper and electronic files.
• Assist with arranging and taking notes for meetings.
• Provide assistant support to management and other staff as requested.
• Monitor office supplies and order as approved by management.
• Maintain positive relationships with all other offices and clients, refer problem situations to Executive Director.
• Prepare Letters and other documents as requested.
• Assist Program Manager with Food Program.
• Receive and deposit all income from funding sources to Accounting.
• Work with Executive Director on Grants and renewals.
• Ensure accounting ledger is correct with purchase orders and correct mistakes.
• Assist with events and make sure they function properly.
• Work with Executive Director and Grant Accountant on budget for shelter sub accountants.
QUALIFICATIONS:
• High School Diploma or GED.
• Proficiency with Microsoft Word and Excel.
• Effective verbal and written communication skills.
• Acceptable criminal background check.
• Reliable and insured vehicle, valid driver's license.
• Knowledge of and experience working with Native American people.
• Must have phone, reliable and insured vehicle, and valid Minnesota driver's license.
To apply: Fill out application at the Red Lake Human Resources Department at the Government Center
Opens: July 18, 2016 and closes until filled by qualified applicant
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